GME Sign Out

Below you’ll find GME sign out requirements. Expand the section that best describes your situation to view additional details. Detailed instructions for checklist tasks were sent via email. Reach out to GMEOffice@uchicagomedicine.org with any questions.

I am leaving a UCMC (Hyde Park)-based program to practice/train elsewhere or becoming faculty employed by the University of Chicago.
  • GME Exit Survey & Checklist via RedCap
  • Medical Records Sign Out (*does not apply to Pathology residents/fellows)
    • Health Information Management/Medical Records Review (required for all specialties EXCEPT Pathology) – Medical Records will review your charting after you notify them that you are ready to sign out. No more than 1 week prior to seeing your last patient, complete the RedCap form (link below) to provide information to Medical Records for sign out. This will alert their department to review and verify the completion of your charts after you have seen your last patient.

Medical Records will approve your sign out only after you have closed out:
1. All chart deficiencies (i.e. discharge summaries, H&Ps, etc.)
2. Coding and/or CDI queries
3. All transcribed reports

Click the link below to request Medical Records verification and approval after seeing your last patient or, if you are working up until your last day on campus, no sooner than 1 week prior to seeing your last patient: https://redcap.uchicago.edu/surveys/?s=FMAHDYYR7PT3NFFJ

Medical Records will notify GME when you have successfully completed all of your medical records requirements. Submission of your Medical Records sign out via RedCap is required prior to receiving your certificate of completion (diploma). The Health Information Management team is working diligently to sign out all graduating residents and fellows and aims to respond to sign-out requests within 24 hours.

  • Program/Department Sign Out – Please follow the guidelines and protocols your department/program has established for sign out. Your coordinator will notify GME via RedCap when you have successfully completed all programmatic requirements. Program clearance is required prior to receiving your certificate of completion. Programs/departments will collect ID badges, pagers, and FreedomPay cards (as applicable).

 

I am leaving an Endeavor Health – NorthShore Hospitals-based program to practice/train elsewhere or becoming faculty employed by the University of Chicago
  • GME Exit Survey & Checklist via RedCap
  • Program/Department Sign Out – Please follow the guidelines and protocols your department/program has established for sign out. Your coordinator will notify GME via RedCap when you have successfully completed all programmatic requirements. Program clearance is required prior to receiving your certificate of completion. Programs/departments will collect ID badges, pagers, and FreedomPay cards (as applicable).

 

I am moving from a UCMC (Hyde Park)-based program to another UCMC-sponsored program
  • GME Exit Survey & Checklist via RedCap
  • Program/Department Sign Out – Please follow the guidelines and protocols your department/program has established for sign out. Your coordinator will notify GME via RedCap when you have successfully completed all programmatic requirements. Program clearance is required prior to receiving your certificate of completion. Programs/departments will collect ID badges, pagers, and FreedomPay cards (as applicable).

 

I am transitioning from an Endeavor Health – NorthShore Hospitals-based program to another UCMC-sponsored program
  • GME Exit Survey & Checklist via RedCap
  • Program/Department Sign Out – Please follow the guidelines and protocols your department/program has established for sign out. Your coordinator will notify GME via RedCap when you have successfully completed all programmatic requirements. Program clearance is required prior to receiving your certificate of completion. Programs/departments will collect ID badges, pagers, and FreedomPay cards (as applicable).

Exit Checklist Tasks

  • Review & update your contact information in ORACLE, https://uchicagomedicine.org/oraclecloud
    • especially critical for those who are leaving/becoming faculty employed by the University of Chicago to add a personal email address and confirm up to date mailing address to ensure you receive COBRA and W-2 info
  • Update your NPI taxonomy with your new specialty – https://nppes.cms.hhs.gov/#/

Additional tasks for those leaving, including those becoming faculty employed by University of Chicago

  • Clean out email & set out of office message – NO GRACE PERIOD PROVIDED for email access after your end date
  • UChicagoMedicine Box clean out and ownership transfer as needed
  • Provide forwarding address contact info (via RedCap Exit Checklist)
  • Cancel your parking, https://ucmpark-web.uchospitals.edu/parkingregistration
  • Return all library materials
  • Update your Medicare (PECOS) enrollment, https://pecos.cms.hhs.gov/pecos/login.do – your next institution should provide you with any specific institutional information
  • Update your Medicaid (IMPACT) enrollment – your next institution should provide you with any specific institutional information
  • Final Paycheck: note that if you receive direct deposit, your check will be deposited. If you receive a paper check, it will be mailed to the address listed in Oracle as of the third Monday of the termination month.